Office & Facilities Coordinator

Objective

As Office & Facilities Co-ordinator, you will ensure the smooth day-to-day running of S4 Energy’s Amsterdam Zuid office. You will act as the first point of contact for employees and visitors, coordinate office and facilities operations, and manage relationships with building management and service contractors to ensure a safe, welcoming, and efficient workplace.

As the company grows, the role may expand to include broader office and facilities management responsibilities.

What You’ll Do

You will take ownership of daily office coordination, ensuring that the Amsterdam office operates smoothly and professionally. This includes managing meeting room scheduling, office supplies, and general office logistics.

You will act as the first point of contact for visitors, creating a professional and welcoming experience. You will coordinate catering for meetings, events, and guests, and support the organisation of internal meetings and office events.

You will coordinate building-related services and act as the primary operational contact for building management and external contractors such as cleaning, maintenance, and facilities service providers. You will monitor service quality, address day-to-day issues, and escalate larger or structural matters where required.

You will manage employee access, including badges and passes, and coordinate responses to facilities, safety, or compliance-related issues.

You will provide light administrative support, including travel bookings, occasional expense submissions, courier coordination, printing, and other office-related tasks.

You will support internal communication on office and facilities matters and help maintain a positive, collaborative, and well-organised office environment.

Communication & Collaboration

You will communicate clearly with employees and management regarding office logistics, facilities updates, and practical arrangements. You will represent S4 Energy professionally when interacting with visitors, suppliers, building management, and external contractors.

You will collaborate with internal stakeholders to ensure office and facilities operations align with organisational needs.

Authority

You are authorised to order office supplies, catering, and routine facilities services within agreed limits. You are responsible for coordinating and escalating building, maintenance, IT, safety, or compliance-related issues in line with internal processes.

What You Bring

You hold an MBO+/HBO degree or have equivalent experience in office administration, hospitality, facilities coordination, or a support role. You bring 2–4 years of experience in office coordination, reception, administrative support, or facilities-related roles.

You have strong organisational and multitasking skills and are comfortable working with MS Office applications. You are fluent in Dutch and English, spoken and written.

You are friendly, professional, and service-minded, with experience dealing with external service providers and contractors.

How You Work

You are proactive and hands-on, with a “can-do” attitude. You are approachable, reliable, and detail-oriented, with strong interpersonal skills and a service-focused mindset.

You remain flexible and adaptable in a fast-paced, international environment and are motivated to grow into a broader office or facilities management role as the organisation expands.